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Working in an Office and Experiencing a Health Problem because of the Working Conditions - GT Letter Samples

You work in an office and have recently been experiencing a health problem. You think that the problem started because of the working conditions in the office. Write a letter to your manager.

In your letter:

  • describe the health problem

  • explain why you think it was caused by conditions in the office

  • suggest what the manager should do to improve the working conditions in the office


Working in an Office and Experiencing a Health Problem because of the Working Conditions - GT Letter Samples

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Model Answer 1


Dear Mr. Johnson,


I hope this letter finds you well. I am writing to bring to your attention a concerning health issue I have been experiencing, which I believe is directly linked to our current office environment.


Over the past month, I have developed persistent headaches and eye strain. Initially, I attributed these symptoms to general fatigue, but they have progressively worsened, coinciding with my office hours. Notably, these discomforts alleviate during weekends and holidays, suggesting a strong correlation with my workplace conditions.


I suspect that the poor lighting in our office is the primary culprit. The dim, flickering fluorescent lights seem insufficient for our needs, especially considering the extensive screen time our work demands. Additionally, the lack of natural light and ventilation appears to be exacerbating the issue, contributing to a stuffy and visually straining environment.


To mitigate these issues, I propose a few actionable solutions. Firstly, upgrading to LED lighting would provide brighter, more stable illumination, reducing eye strain significantly. Furthermore, incorporating a few indoor plants could improve air quality while introducing a refreshing element to our workspace. Lastly, arranging for regular professional maintenance of our ventilation system would ensure a healthier, more comfortable air environment.


I trust you will consider my suggestions seriously, as they aim not only to enhance my well-being but also to potentially benefit the entire team's health and productivity.


Yours sincerely,


Mike Dane


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Model Answer 2


Dear Ms. Avery,


I hope this message finds you in the best of health and spirits. Today, I am writing to express my concern about a health issue I've been facing, which I believe is directly related to our office environment.


Over the last few weeks, I've been suffering from severe allergic reactions, characterized by persistent sneezing, coughing, and itchy eyes. These symptoms seem to intensify during office hours and alleviate once I leave the premises. This pattern leads me to believe that something within our office environment is triggering these allergic responses.


I have noticed that our office space has not been thoroughly cleaned for a while, and dust accumulation, especially in less accessible areas, is quite visible. The office's air conditioning vents also appear to be clogged with dust and possibly mold, which could be circulating allergens throughout the office. This lack of cleanliness and air quality control, I fear, is adversely affecting my health.


To improve these conditions, I propose a comprehensive cleaning of the entire office, focusing on dusting and sanitizing all areas, including hard-to-reach spots. Additionally, servicing and cleaning the air conditioning system would ensure better air quality. These steps, I believe, would create a healthier and more comfortable working environment for everyone.


Thank you for your attention to this matter. I am looking forward to a positive and swift response.


Best regards,


Jordan Ellis


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Model Answer 3


Dear Mr. Harrison,


I trust you are doing well. I am writing to express my concerns regarding a health issue I've been experiencing, which I suspect is linked to our current office environment.


Recently, I have been suffering from chronic wrist and forearm pain. This discomfort, I have observed, becomes particularly pronounced during office hours and lessens significantly during the weekends. Given that my role involves extensive computer use, I strongly believe that the pain is a result of inadequate ergonomic setup at my workstation.


Upon further analysis, I have noticed that our desks and chairs are not optimally designed for prolonged computer use. The chairs lack proper lumbar support and the desks are at a fixed height, not allowing for an ergonomic alignment of the monitor with eye level. This setup forces an unnatural posture, leading to strain and discomfort over time.


To alleviate this problem, I suggest we could invest in adjustable ergonomic chairs that provide better support and desks that allow height customization. Additionally, providing wrist rests and ergonomic mouse pads could further enhance our workstation ergonomics. Implementing these changes would not only address my current health concerns but also potentially prevent similar issues for my colleagues in the future.


I appreciate your attention to this matter and look forward to a collaborative effort towards a healthier workplace.


Warm regards,


Emily Saunders


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