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You Arranged to Visit A Friend in England but An Important Event at Home Happened - GT Letter Band 9

You should spend about 20 minutes on this task.

You arranged to visit a friend in England but an important event at home happened, which means that you must change the date of the visit.

Write a letter to your friend. In your letter,

  • explain the important event

  • apologize for the situation

  • suggest a new arrangement

You should write at least 150 words.

IELTS Letter Writing Band 9 / GT Writing Task 1 Band 9 Sample

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Model Answer 1

Dear Emily,

I hope this letter finds you in the best of spirits. I am writing to inform you of an unforeseen and significant development that necessitates a change in our much-anticipated rendezvous plans.

Recently, my family has been blessed with an unexpected joy – my sister, Sarah, has announced her pregnancy, and we are organizing a grand family gathering to celebrate this delightful news. Unfortunately, this event coincides with the dates of my planned visit to England. I deeply regret the inconvenience this may cause and sincerely apologize for having to reschedule our meeting. Your understanding in this situation means a great deal to me.

In light of these circumstances, I propose a new arrangement for our get-together. Would it be possible for me to visit you during the first week of August instead? This period seems ideal as it coincides with a lull in my work commitments, and I believe it will provide us with a wonderful opportunity to catch up without any rush. I am eagerly looking forward to exploring the charming streets of London and indulging in the delightful English tea tradition with you.

Please let me know if the proposed dates are convenient for you. I am flexible and willing to accommodate any adjustments necessary to make our meeting possible.

Thank you for your understanding and patience. I am counting the days until our reunion and the joyous times we will share.

Warm regards,


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Model Answer 2

Dear Thomas,

I trust this letter finds you in good health and high spirits. I'm reaching out with a bit of unexpected news that has led to a change in my travel plans, impacting our upcoming rendezvous in England.

Recently, my family has been enveloped in a whirlwind of excitement as my cousin, Laura, has been selected to represent our country in an international sports tournament. This is a monumental event for our family, and as such, we are hosting a grand send-off party in her honor. Regrettably, this event falls on the very dates I was supposed to visit you. I am truly sorry for this sudden change and the inconvenience it may cause to our plans.

To ensure we still have the chance to enjoy each other's company, I'd like to suggest an alternative meeting date. How does the second week of September sound to you? I've checked my schedule, and it's remarkably clear, offering us ample time to catch up and create new memories. I'm particularly excited about the idea of strolling through the historic streets of York and experiencing the vibrant local culture together.

Please let me know if this new arrangement works for you. I am more than willing to adjust my plans to accommodate any suggestions you might have.

Your understanding and flexibility in this matter are greatly appreciated. I am eagerly awaiting our time together and the adventures that await us.

Best wishes,


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Model Answer 3

Dear Eleanor,

I hope this letter finds you reveling in the splendor of the English summer! The thought of our imminent reunion has been a constant source of joy for me.

Regrettably, I must inform you of a slight alteration to our plans. The original date of my arrival, December 15th, now clashes with an unforeseen yet significant family event - my sister Maria is tying the knot on that very day! As her chosen maid of honor, my presence there is indispensable.

I am truly sorry for this last-minute change and any inconvenience it may cause. To make amends, I've arranged a delightful surprise. How does a jaunt to Spain sound? I recall your longing to explore its vibrant culture and breathtaking landscapes. Our sojourn in Spain, I believe, will more than compensate for the delay.

Now, regarding our rescheduled rendezvous, I shall be at your doorstep, suitcase in hand, ready to embark on our adventures together, on December 20th. Just in time to revel in the festive Christmas spirit!

Eagerly anticipating our time together and the new memories we'll forge, I am counting down the days until we meet.

Warmest regards,


Model Answer 4

Dear James,

How have you been? I am sorry I haven't checked on you earlier. I want to share you a crucial matter that took place here at my home, which unfortunately forced me to postpone my arrival date to England.

I told you many times about my 92-year-old lovely grandmother, she has passed away on November 25th. Since then, I have been going through a deep pain and sorrow, remembering my stock of beautiful memorise with her. Moreover, I need to be present beside my bereaved family so that they can get through this excruciating time with patience. In addition, we will be welcoming people who would like to share their condolences in the upcoming three days.

I deeply apologize for being forced to cancel all the plans we had already made for our vacation. I am aware that you were waiting for this escape impatiently to overcome all the stress you were passing through. Unfortunately, what happened was not in my hand.

I am asking you to prepare some new arrangements if possible. Either you travel to Lebanon sometime within the upcoming weeks or wait until next month so that I can book a new flight. If you could do the latter, I would be grateful.

I can't wait to see you. Kisses to your wife and kids.

With love,


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