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Arrange A Conference for Your Company, Ask Your Colleague to Give A Presentation - GT Letter Band 9

You want to arrange a conference for your company, and you need to ask one of your colleagues to give a presentation in this conference.

Write a letter to your colleague. In your letter include,

  • details about the conference

  • why you want your colleague to give the presentation

  • what arrangements will you do for this conference


IELTS Letter Writing Band 9 / GT Writing Task 1 Band 9 Sample

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Model Answer 1


Dear Emily,


I hope this letter finds you in great spirits. I'm reaching out to you with an exciting opportunity to showcase your expertise at our upcoming company conference, an event that promises to be a cornerstone for our future endeavours.


The conference is scheduled for March 15th at the Grand Hyatt, and it's themed "Innovating for Tomorrow." We anticipate an audience of over 200 professionals, including industry leaders and potential clients. The focus will be on emerging trends in our field, particularly in digital transformation and sustainable practices. Your presentation would be a highlight, given its scheduled prime time slot right after the keynote speech.


I specifically thought of you for this presentation because of your exceptional work on our recent digital integration project. Your insights and ability to engage with complex material in a relatable way make you the ideal candidate to represent us. Your talk, "Innovating with Intent: Navigating Digital Transformation," would provide invaluable perspectives to our audience.


For the conference, I'm coordinating all logistical aspects – from the technology setup to ensuring your presentation materials are seamlessly integrated. Rest assured, our team will provide you with all the necessary support, including a rehearsal day to get comfortable with the stage and equipment. Your comfort and confidence are our priority.


Looking forward to your positive response and an outstanding presentation that I'm confident will be a highlight of the conference.


Warm regards,


Jordan Smith


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Model Answer 2


Dear Thomas,


I trust this message finds you in the best of health and high spirits. Today, I am reaching out to extend a special invitation for you to be a key presenter at our upcoming corporate conference, a platform that promises to be both enlightening and inspiring.


Our conference, slated for the 22nd of April at the Downtown Convention Center, is themed "Future Frontiers: Navigating New Business Horizons." It's an all-day event, attracting a diverse mix of over 250 industry professionals, thought leaders, and media representatives. Your presentation, ideally scheduled for the post-lunch session, will address the innovative strategies in market expansion, a topic you've mastered remarkably over the years.


The reason I immediately thought of you for this crucial role is your unparalleled expertise and recent successes in market diversification. Your ability to articulate complex strategies in an engaging and clear manner makes you the perfect candidate to enlighten our audience about navigating through challenging markets. I envision your session, "Diversifying with Precision: A Roadmap to Market Expansion," as a catalyst for stimulating discussions and new ideas among the attendees.


As for the arrangements, I will ensure a seamless experience for you. From the technical setup, including state-of-the-art audio-visual equipment, to personalized assistance throughout the event, everything will be taken care of. Our team will coordinate with you in advance for any specific requirements, ensuring that your presentation experience is as effortless and impactful as possible.


I eagerly await your affirmative response and am excited about the potential impact of your presentation at our conference.


Warmest regards,


Alexandra Johnson


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Model Answer 3


Dear Henry,


I am writing this letter to request you for giving a presentation in the conference that our company is going to organise.


You know recently Qatar has overhauled its laws regarding Withholding Tax and Contact Filing. Hence, the onus is on companies to make their all the business concerns aware of this latest development. Therefore, we are having a conference on the 20th of April from 9 am to 12 pm at our convention hall.


The reason why I decided to check with you to do a lecture is because you have a vast exposure in Withholding Tax across Europe and Asia. Also, your skills in communication and presentation will aid to have an interactive session where everyone will understand how their roles will be impacted as a result of this amendment to the law. Furthermore, our distinguished chairman and managing director, who will also be there in the conference, have a full confidence on your presentation skill because they can clearly remember how convincingly you dealt with the foreign delegates last year.


Upon your confirmation on this matter, I will book the conference hall with the administration department and will inform the IT department to make the necessary arrangements from their end. At the same time, I will invite all the potential participants via email, so that they can keep the day reserved for this session.


Look forward to hearing a favourable response.


Yours sincerely,


Tom Chapel



Model Answer 4


Dear Mr. Moloney,


I hope this letter finds you well, I am writing to request you to give a presentation in the end-of-year company conference that will be held on December the 20th.


I find myself organizing the conference, and I intend it to follow the same sequence from previous years but with a light twist; I will add a new segment to highlight the most important achievements made throughout this year. This will require one speaker from each department to give a brief speech about the milestones reached.


I believe you are the ideal candidate to represent our marketing area, not only have you proven yourself as a great communicator in our daily meetings, but you have also participated in several effective communications skills’ workshops.


Regarding the conference’s arrangements, I have reserved an open buffet for lunch and a coffee break area so we can eat and drink in-between rests. Seats and utilities have been taken care of.


I look forward to hearing from you soon.


Yours sincerely,


Macarena Hughes



Model Answer 5


Dear Mr. Moloney,


I trust this letter finds you in good health and high spirits. I am writing to extend a special request concerning our upcoming end-of-year company conference.


As the designated organizer for the conference, scheduled for December 20th, I am excited to share details of a significant addition to this year's event. We are introducing a new segment that will focus on showcasing the milestones achieved by each department. This segment is a reflection of our collective hard work and achievements, and it promises to be a highlight of the conference, offering an insightful retrospect of our yearly progress.


Given the significance of this addition, your expertise and eloquence make you the ideal representative for our marketing department. Your exceptional communication skills, honed through various workshops and demonstrated in our daily interactions, position you perfectly to share our marketing triumphs with the wider company.


Regarding the conference logistics, meticulous planning is underway to ensure a seamless experience. An elegant open buffet will be available for lunch, accompanied by a dedicated coffee break area, allowing for networking and relaxation between sessions. Rest assured, all seating and technical arrangements are being handled with the utmost attention to detail.


Your participation as a speaker would undoubtedly enrich the event, and I eagerly await your response.


Yours sincerely,


Shaila Sharmin


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