A Foreign Friend of Yours Plans to Visit Your Place and Stay with You - GT Letter Band 9 Sample

A foreign friend of yours plans to visit your place and stay with you, but you do not have time on that date. Give your friend another alternate date to come.

In your letter, you should:

• apologise for it

• explain what you will busy for on that date

• suggest to him/her an alternate time to come.

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Model Answer 1

Dear Jonathan,

I hope this letter finds you in the best of spirits. It's with a tinge of regret that I write to inform you about a slight hiccup in our eagerly anticipated plans for your visit to my hometown next month.

Firstly, I must extend my sincerest apologies for the inconvenience this may cause. The reason behind this unexpected change is that I have been entrusted with a critical project at work, slated precisely during the week of your planned visit. This assignment is pivotal for my career advancement and requires my undivided attention.

However, I believe every cloud has its silver lining. I propose an alternative that I hope will be equally appealing. How about rescheduling your visit to the first week of the following month? By then, not only will my commitments have eased, but it's also when our town hosts the annual Spring Festival. The streets come alive with vibrant parades, exquisite food stalls, and a plethora of cultural activities that I'm certain you would enjoy immensely.

Rest assured, your stay with me will be filled with exciting explorations and heartfelt conversations. We can create a memorable experience, immersing ourselves in the local culture and unwinding from our busy schedules.

I eagerly await your thoughts on this suggestion and hope that the new dates will be convenient for you.

Warm regards,

Alexandra

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Model Answer 2

Dear Kate,

I trust this epistle finds you in good stead. It is with great regret that I pen this missive to convey that I am unable to oblige your forthcoming visit on the proposed date. An antecedent obligation has transpired, rendering me preoccupied and hence, precluding my ability to accommodate you.

It is with profound remorse that I must convey my inability to rendezvous with you during the previously designated period. I had eagerly anticipated your arrival, and I humbly tender my sincerest apologies for any vexation this may have caused you.

For the sake of clarity, I shall elucidate the source of my unavailability. A work-related event of paramount importance beckons my attendance. It demands my unmitigated attention, and I must devote my energies entirely to its successful culmination.

Nevertheless, I would not leave you bereft of an alternate date for your sojourn. Therefore, I propose [insert alternate date here] for your consideration. I trust that it shall find favour with you, and I assure you of my unwavering commitment to ensuring your stay is delightful and unforgettable.

Consequently, I tender my profound apologies for any inconvenience this has caused you. I remain eager to hear from you and remain optimistic that our meeting is imminent.

Best regards,

Anna

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Model Answer 3

Dear Maria,

I hope this letter finds you well. I was thrilled to hear from you and your desire to visit me in New York. Unfortunately, I must apologize for not being able to accommodate your stay during April 27-30th, 2023, as I have a prior engagement that requires my full attention.

I have a business trip scheduled for April 25th, which is vital to secure a win-win agreement with our esteemed customers for the upcoming quarter. As a result, I am unable to reschedule or postpone it. My itinerary involves a flight to Wisconsin at 3 pm, followed by a party in a friend's villa, and a business road trip through Minnesota and Iowa before returning to Chicago.

I would love to extend an invitation for you to join me on Long Island during the first week of June. My company has granted me a week of vacation, and I think it would be an excellent opportunity to catch up while enjoying a beach party and barbecue. I understand this is a significant change in plans, and I hope this alternative proposal works for you.

Please let me know if you would like to join me, and I will provide you with more information as the date approaches. I cherish our friendship and look forward to spending quality time with you soon.

Take care,

Olivia

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Model Answer 4

Dear Mike,

I hope this letter finds you well. I am writing to you today to express my sincerest apologies for not being able to accommodate your visit on the date you had initially planned. Unfortunately, I have some prior commitments that require my attention on that day.

I truly regret that I won't be able to spend time with you during your intended stay. I had been looking forward to it as well, and I am truly sorry for any inconvenience this might have caused you.

To give you some context, I will be attending a work-related event that day which is crucial to my career. It requires my full attention, and I won't be able to attend to other matters.

However, I don't want to leave you hanging without an alternate date for your visit. I would like to suggest [insert alternate date here]. I hope this works for you, and I assure you that I will do my best to make sure that you have a pleasant and memorable stay.

Again, please accept my deepest apologies for any inconvenience that this may have caused you. I'm looking forward to hearing back from you soon and hope that we can make this alternate date work.

Best regards,

Tom

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