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Letter to the Sports Club President about an Event - GT Letter Sample

You are a member of a sports club. Write a letter to the club president about an event that will be organized there.

In your letter, you should tell:

  • what it is

  • who you will invite

  • what your role is in this event


Letter to the Sports Club President about an Event - GT Letter Sample

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Model Answer 1


Dear Mr. Thompson,


I hope this letter finds you in the best of health and spirits. I am writing to you with great enthusiasm about an upcoming event at our esteemed sports club, an initiative I believe will significantly enhance our community spirit and engagement.


The event in question is a "Charity Sports Marathon," scheduled for the upcoming weekend. This day-long extravaganza will feature a variety of sports activities, including tennis, swimming, and a mini-marathon, culminating in a friendly football match in the evening. The aim is to raise funds for the local children's hospital, a cause close to our club's ethos of community support and involvement.


For this noble cause, we plan to invite local celebrities, sports personalities, and influencers, along with our club members and their families. The presence of these figures will not only raise the profile of the event but also encourage more donations for the charity. We have already received confirmation from Emma Langford, a renowned tennis player, and local TV anchor, David Greene, who have kindly agreed to participate.


As for my role, I am leading the organizing committee, ensuring everything from logistics to promotion is impeccably planned. My responsibilities include coordinating with the guests, managing the volunteer teams, and overseeing the marketing efforts to maximize attendance and donations. I am wholeheartedly committed to making this event a resounding success for our club and the charity we are supporting.


I look forward to discussing this further with you and receiving your valuable guidance and approval to proceed with the arrangements.


Warm regards,


James Patterson


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Model Answer 2


Dear Mrs. Andrews,


Greetings! I am reaching out to share an exciting initiative I am spearheading at our beloved Greenfield Sports Club, an initiative that promises to blend sportsmanship with community service in a memorable event.


We are in the final stages of planning a "Fitness Fiesta," an event that combines a series of fitness workshops with fun sports activities, scheduled to take place next month at our club. The day will be filled with yoga sessions, aerobics classes, and skill-building workshops for tennis and badminton, culminating in a friendly mixed-doubles badminton tournament.


To add a touch of glamour and inspiration, we intend to invite renowned fitness experts and local sports heroes, including the celebrated fitness coach, Sarah Johnson, and the badminton champion, Mark Lee. Their presence is bound to attract more attendees and add invaluable insights for our members.


In this grand affair, my role is multifaceted. I am responsible for coordinating with our esteemed guests, orchestrating the event schedule, and ensuring that all arrangements are up to our club’s high standards. My focus is to create an environment where members can both learn and enjoy, thereby fostering a stronger sense of community and well-being among us.


I eagerly await your thoughts and approval on this proposal, as your support is pivotal for the success of this endeavour.


Best regards,


Elizabeth Carter


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Model Answer 3


Dear Mr. Harrison,


I trust this letter finds you well. Today, I write to you with an air of excitement and anticipation, to discuss a forthcoming event at our Oakwood Sports Club, an event that promises to blend the spirit of competition with social camaraderie.


The event I am proposing is a "Multisport Team Challenge," slated for the first weekend of the coming month. This day-long event will feature a mix of sports including basketball, volleyball, and table tennis, organized in a team challenge format. The highlight will be a relay race combining elements of each sport, designed to foster teamwork and a sense of fun competition among participants.


In terms of guests, we plan to extend invitations to local sports clubs and schools, encouraging them to form teams and participate. Additionally, we aim to invite former Olympian, Michael Roberts, as a guest of honor to motivate the participants and present the awards.


My role in this event is to act as the primary organizer and coordinator. This involves liaising with invited teams, arranging the necessary sports equipment and facilities, and ensuring that the event runs smoothly. I am committed to making the Multisport Team Challenge a memorable and enjoyable experience for all involved.


Looking forward to your thoughts and approval on this exciting venture.


Kind regards,


Sophia Martinez


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