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Losing University ID Card and Writing a Letter to the Local Police Station - GT Letter Sample

You are a student at a University in the UK. You have recently lost your University ID card.

Write to the local police station, giving details of 

  • who you are

  • what happened and 

  • ask to record your details so that you can apply for a new ID card.


are a student at a University in the UK. You have recently lost your University ID card. Write to the local police station, giving details of  who you are what happened and  ask to record your details so that you can apply for a new ID card.

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Model Answer 1

Dear Officer,


I hope this letter finds you well. I am writing to report the loss of my University ID card, an essential piece of identification that I unfortunately misplaced recently.


My name is Alex Johnson, and I am a student at the University of Cambridge, majoring in Environmental Science. My University student number is UC123456, which should assist in verifying my identity.


The incident occurred last Thursday, October 12th. I remember using the card in the university library around noon. Later that evening, I realized it was missing. Despite thorough searches in my usual haunts - the library, the student café, and my dorm - the card remains unaccounted for. I suspect it may have fallen out of my pocket during the day's activities.


I kindly request your assistance in recording the details of this lost item. This official record is crucial for me to apply for a replacement ID card, which is indispensable for accessing campus facilities and services. Without it, my daily academic activities are severely hindered.


I appreciate your prompt attention to this matter and any guidance you can provide in the process of issuing a replacement card. Please let me know if further information is required.


Thank you for your understanding and assistance.


Yours sincerely,


Alex Johnson


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Model Answer 2


Dear Officer,


I trust this letter reaches you in good health and high spirits. I am reaching out to seek your invaluable assistance regarding the unfortunate loss of my University ID card, a vital component of my daily academic life.


My name is Emily Turner, currently enrolled as a postgraduate student in Biomedical Engineering at Imperial College London. My student identification number is IC980432, a unique identifier that confirms my enrollment and identity within the university.


The loss occurred this past Tuesday, January 14th, under circumstances that still remain unclear to me. I last recall using my ID card at the university's main library for entry, and by late afternoon, I noticed its absence. Despite retracing my steps and inquiring at the lost and found sections of the library, student union, and my residence hall, my efforts have been fruitless. It seems to have vanished, leaving me in quite a predicament.


Therefore, I humbly request that you document this loss in your records. This official report is essential for me to proceed with the application for a new ID card. The card is not only a proof of my identity but also a key to accessing various facilities and resources crucial for my research and studies.


I am immensely grateful for your attention to this matter and any assistance you can extend in this regard. Should you require additional information, please do not hesitate to contact me.


Warm regards,


Emily Turner



Model Answer 3


Dear Officer,


I hope this correspondence finds you in the best of spirits and health. I am writing with a matter of some urgency, regarding the unfortunate misplacement of my University ID card, an item integral to my day-to-day academic activities.


Allow me to introduce myself: I am Daniel Thompson, a final-year Law student at the University of Oxford. My student registration number, a testament to my identity at the institution, is OX45789.


This unpleasant incident transpired on Monday, the 16th of February. The last clear memory I have of using the card was while accessing the Law Faculty library early in the morning. The realization of its absence dawned on me late in the evening, prompting an immediate but unsuccessful search in locations I frequented throughout the day, including the library, the lecture halls, and the student lounge.


Given this situation, I kindly request your help in documenting the loss of my University ID card. This official notation is critical as it is a prerequisite for applying for a replacement. The card not only serves as my identity proof within the university precincts but is also vital for accessing several key resources essential for my academic pursuits.


I appreciate your prompt attention to this matter and am hopeful for a swift resolution. Please let me know if you require any further details from my end.


Yours sincerely,


Daniel Thompson


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