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You and Your Colleague Want to Use a Company Room - GT Letter Sample

You and your colleague want to use a company room. Write a letter to your manager and ask for permission.

In your letter, you should:

  • explain why you need the room

  • describe which room you need and why

  • tell what changes you’ll need in the room


You and Your Colleague Want to Use A Company Room - GT Letter Sample

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Model Answer 1


Dear Mr. Thompson,


I hope this letter finds you well. I am writing to seek your permission to utilize one of our company's rooms for an upcoming project that my colleague, Sarah Jenkins, and I are spearheading.


The room we have in mind is Conference Room B. Our project, focused on enhancing client engagement strategies, requires a dedicated space for uninterrupted brainstorming and strategy development. Conference Room B, with its ample space and privacy, would be ideal for our needs. The quiet ambiance will facilitate focused discussions, while the room's layout is conducive to creative thinking and collaboration.


In order to make the space fully functional for our purposes, we would require a few minor adjustments. Primarily, we would need to temporarily equip the room with some additional whiteboards and a projector. These tools are essential for us to visually map out our strategies and present ideas more effectively. Rest assured, these changes will be minimally invasive and the room will be restored to its original state once our project is completed.


Your approval for using Conference Room B will significantly contribute to the success of our project. We are confident that this initiative will bring substantial value to our company's client engagement practices. We look forward to your positive response and are more than willing to discuss any concerns you might have regarding our request.


Thank you for considering our proposal.


Sincerely,


Elizabeth Johnson


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Model Answer 2


Dear Mr. Richardson,


I trust this message reaches you in good spirits. I am penning this letter to request permission to use a designated room within our office premises, a necessity that has arisen from an ongoing collaborative initiative between my colleague, Mark Anderson, and myself.


The room in question is the Skylight Meeting Room. Our project, which aims at developing an innovative marketing strategy, requires a space that fosters creativity and offers a tranquil environment for deep thinking. The Skylight Meeting Room, with its natural lighting and serene atmosphere, presents the perfect setting for our brainstorming sessions. Its layout promotes an open exchange of ideas, essential for the creative process we are engaged in.


To fully utilize this space, we would need to make some temporary modifications. This includes the installation of a high-resolution screen and a sound system for our multimedia presentations. Additionally, arranging a few ergonomic chairs would greatly enhance our productivity during extended sessions. I assure you that these changes will be handled with utmost care and the room will be restored to its pristine condition post the completion of our project.


Your approval of this request will greatly facilitate the success of our venture, potentially leading to breakthroughs in our marketing strategies. I eagerly await your favourable response and am available to address any concerns you might have regarding this arrangement.


Warm regards,


James Carter


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Model Answer 3


Dear Mrs. Hamilton,


I trust this letter finds you in the best of health and spirits. Today, I am reaching out to request your approval for the use of a specific room within our office facility, a decision driven by the necessity of an enhanced collaborative environment for an ongoing project that I am undertaking with my colleague, Emily Roberts.


Our project, centered around developing advanced data analytics solutions, necessitates a space conducive to focused and intensive work. We believe the Oakwood Boardroom would be ideally suited to our requirements. Its spacious layout and sophisticated technological setup, including high-speed internet connectivity and advanced audio-visual equipment, are precisely what our project demands. The privacy it offers is also crucial for maintaining the confidentiality of our work.


In order to tailor the room to our specific needs, we would like to request the addition of a couple of adjustable standing desks and some specialized software installed on the room's computers. These modifications are essential for our data analysis work and would significantly enhance our efficiency. We assure you that all changes will be temporary and the room will be restored to its original state upon the completion of our project.


We are confident that access to the Oakwood Boardroom will substantially contribute to the success and timely completion of our project. Your consideration and approval of this request would be greatly appreciated.


Sincerely,


Jonathan Parker


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