You and your friend booked a theater tickets in advance. Apologise to your friend as you can't make it to the theater with him.
In the letter, you should:
apologise
explain the reasons why you can’t make it
give options on what can be done with the tickets
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Model Answer 1
Dear Mark,
I hope this letter finds you in the best of spirits. It's with a heavy heart that I must convey my inability to join you for the much-anticipated theater evening we had planned.
Firstly, please accept my sincerest apologies for this last-minute change. I understand we were both looking forward to enjoying the play together. Unfortunately, I have been called in for an urgent and unexpected business meeting scheduled at the same time as our theater outing. This meeting is critical as it pertains to a significant project I've been involved in at work, and my presence is essential.
As for the tickets, I believe we have a couple of options. If you'd still like to attend, perhaps you could take someone else in my place. I'm sure Sarah or John would love the opportunity. Alternatively, if you prefer, we could sell the tickets online. I've checked, and there seems to be a high demand for them. I would be more than happy to handle the listing and sale process, ensuring that you are not inconvenienced in any way.
Please let me know your preference at your earliest convenience. I am truly sorry for missing out on what I'm sure will be a fantastic evening. To make up for this, how about I treat us to dinner next week at your favorite restaurant?
Warm regards,
Jack
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Model Answer 2
Dear Emily,
I hope you're doing well. Regrettably, I must inform you of an unforeseen circumstance that prevents me from accompanying you to our much-anticipated theatrical evening at the Globe Theater.
Please accept my deepest apologies for this sudden change in plans. We have been eagerly awaiting this event, and it truly disappoints me to let you down. The reason for my absence is an unexpected family obligation that requires my immediate attention. My cousin, who lives abroad, has fallen ill unexpectedly, and I need to travel to be with her. This situation arose quite suddenly, and I had no forewarning that would have allowed me to inform you sooner.
Regarding our theater tickets, I propose a few options. You could invite someone else to join you, perhaps our mutual friend, Alex, who shares our enthusiasm for theater. Alternatively, if rescheduling is more convenient, I can arrange for the tickets to be exchanged for a different date, ensuring we don't miss out on the experience. Lastly, if these options are not suitable, I am willing to find a buyer for the tickets and ensure you receive a full reimbursement for your share.
I am truly sorry for any inconvenience this may have caused. As a gesture of goodwill, I would like to offer to organize another outing at your convenience, perhaps to a show or event of your choosing.
Kind regards,
Sophia
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Model Answer 3
Dear Jacob,
I hope this message finds you in good health and high spirits. It is with a sense of regret that I write to inform you of my inability to join you for the much-awaited performance at the Majestic Theater, an event we both have been eagerly anticipating.
My sincerest apologies for having to back out of our plans at the eleventh hour. The reason for my absence is a critical professional commitment that has arisen unexpectedly. I have been selected to present our project at an important international conference, which, coincidentally, is scheduled on the same evening as our theater visit. This opportunity is pivotal for my career, and sadly, it's impossible to delegate this responsibility to anyone else.
Regarding the theater tickets, I have a couple of suggestions. If you're still keen on attending, perhaps you could take our friend Lisa, who is also a theater enthusiast. Alternatively, if you prefer, we can sell the tickets. I have already checked a few online platforms where we can list them, and it appears that there is a high demand for this particular show. I am more than willing to take care of the entire process to ensure you are not inconvenienced.
Once again, I am truly sorry for this unexpected change of plans. To make it up to you, how about I arrange tickets for another show next month, my treat?
Warm regards,
Alexander
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