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A Letter to Request for Some Time off to Attend a Family Celebration - GT Letter Sample

You work for an international company and you need some time off to attend a family celebration. Write a letter to the company’s manager.

In your letter:

  • give details of the celebration

  • explain the reason why you need time off

  • suggest a way to have your work done during that time.


A Letter to Request for Some Time off to Attend a Family Celebration - GT Letter Sample

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Model Answer 1


Dear Mr. Thompson,


I hope this letter finds you well. I am writing to request your approval for a short leave of absence from work, as I have a significant family celebration scheduled soon.


On the 15th of next month, my family is hosting a grand event to celebrate my parents', John and Mary Smith's, 30th wedding anniversary. This landmark occasion is of immense importance to us, and my involvement in the preparations and the celebration is essential. The event will take place in Springfield, my hometown, necessitating my travel and stay there for a few days.


Understanding the importance of maintaining workflow continuity, I assure you that my temporary absence will not disrupt our team's productivity. I plan to complete all my pending assignments before my departure. Additionally, I have coordinated with my colleague, Sarah Johnson, who has kindly agreed to oversee my responsibilities during my absence. I will provide her with a comprehensive briefing on all ongoing projects to ensure a smooth transition.


I am requesting leave from the 13th to the 18th of next month, encompassing both the travel time and the days of the celebration. Although I will be away, I'll remain accessible via email for any urgent matters and will be back at work on the 19th, ready to contribute with renewed vigor.


Thank you for considering my request. I am hopeful for a favorable response and am prepared to discuss any necessary arrangements to ensure everything runs smoothly in my absence.


Warm regards,


James Anderson


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Model Answer 2


Dear Mr. Thompson,


I hope this letter finds you well. I am writing to respectfully request a brief leave of absence from work to partake in an important family celebration.


The occasion in question is my sister's wedding, scheduled to take place on July 15th. It is not only a significant event in our family's life but also a cultural milestone, as it brings together relatives from different parts of the world. Being her only sibling, my presence is deeply desired for the various traditional ceremonies that span three days, from July 14th to July 16th.


Understanding the potential impact of my absence on our team's productivity, I have given considerable thought to maintaining workflow continuity. I propose to complete all current assignments ahead of the scheduled leave and have briefed Emily, my capable colleague, on the nuances of our ongoing project. Emily has graciously agreed to oversee my responsibilities during my absence, ensuring that all deadlines are met without compromising the quality of work.


I am confident that this arrangement will allow the team to function smoothly in my absence, and I am committed to addressing any pending tasks immediately upon my return. I appreciate your understanding in this matter and eagerly await your favorable response.


Thank you for considering my request.


Warm regards,


Jordan Smith



Model Answer 3


Dear Mrs. Martinez,


I trust this letter reaches you in good health and high spirits. I am reaching out to seek your approval for a short leave of absence from the office due to a significant family occasion.


The event in question is the golden wedding anniversary of my grandparents, happening on April 20th. This event holds immense sentimental value for our family, marking fifty years of their companionship. The celebration is planned as a grand gathering with extended family members and close friends, scheduled over the weekend from April 19th to April 21st. My role as the event coordinator and the eldest grandchild necessitates my involvement in the preparations and the actual celebration.


To ensure my temporary absence does not disrupt our team's workflow, I have devised a plan to manage my responsibilities efficiently. I intend to complete all my urgent tasks and reports by April 18th. Additionally, I have coordinated with my colleague, Peter Davidson, who has agreed to monitor my ongoing projects and handle any urgent communication during my leave. This arrangement guarantees that our team's progress remains uninterrupted and all client commitments are met on time.


I sincerely hope for your understanding and support in this matter, and I assure you of my commitment to compensate for my absence immediately upon my return. I eagerly await your kind consideration and approval of my leave request.


Yours sincerely,


Elizabeth Johnson


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