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Your Child's Teacher Has Requested a Meeting With You to Discuss Your Child's Low Test Scores - GT Letter Sample


Your Child's Teacher Has Requested a Meeting With You This Friday to Discuss Your Child's Low Test Scores - GT Letter Sample


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Sample Letter 1


Dear Mr. Smith,


I hope this letter finds you well. I am writing to discuss the parent-teacher meeting scheduled for this Friday regarding my daughter, Ella's, recent academic performance.


Regrettably, I must inform you that I am unable to attend the meeting on the proposed date due to a prior work commitment. I am slated to be the key presenter at a national conference that day, making it impossible to reschedule.


Ella's recent C grade in Physics has indeed been a cause for concern. I have been actively involved in her studies, assisting with her Physics homework every evening. Despite our efforts, she has confessed a growing disinterest in the sciences, expressing a stronger inclination towards the arts. This shift in interest seems to be impacting her motivation and performance.


Given the situation, I am eager to consult with you on strategies to reignite her enthusiasm for her studies. Could we possibly reschedule our meeting to either next Thursday or Friday? I believe your guidance will be invaluable in helping us navigate this challenge.


Thank you very much for your understanding and cooperation.


Yours sincerely,


Jane Doe


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Sample Letter 2


Dear Mr. Smith,


I’m writing in regard to our parent-teacher meeting that you have invited me for this Friday.


First of all, please be assured that I take Ella’s education as something very crucial and important. However, I regret to inform you that I am not available on this Friday. I had already made a prior commitment to a conference at work, scheduled on the same date, in which I will be the key presenter and host. As there will be attendees coming from different parts of the country, it is quite impossible to re-schedule the event.


I understand that Ella received a C grade in her Physics in the recent test. In fact, I had been guiding and helping her for her Physics homework every evening after her dinner time as she seems to be reluctant to do her homework in recent days. During a couple of sessions, she had shared with me that she is “more of an art person” and “her heart is not really in science.” I suspect that this low interest maybe the reason why she had started falling behind.


However, I am looking forward to having a chat with you and getting your advice on how to help Ella in finding her interest again. Therefore, may I suggest if it will be possible to postpone the meeting to next week, preferably on either Thursday or Friday, instead?


Thank you for your kind understanding.


Yours sincerely,


Jane Doe


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Sample Letter 3


Dear Ms. Bennett,


I hope this message finds you well. I am writing regarding the meeting scheduled for this Friday to discuss my daughter, Amelia's, recent test scores; regrettably, I am unable to attend due to a prior work commitment that requires my presence out of town.


The importance of Amelia’s academic progress is paramount to me, and I have been actively involved in her study routines to bolster her understanding and retention of the material. We have established a structured schedule that includes reviewing her class notes, practicing additional exercises available through school resources, and engaging in one-on-one sessions to address specific areas she finds challenging. Despite our efforts, I realize her grades have not yet reflected this hard work, and I am keen to collaborate closely with you to explore more effective strategies.


Understanding the urgency of the situation, I propose we reschedule our meeting to a time when I can ensure my participation. Would it be possible to meet next week? I am available on Wednesday or Thursday after 3:30 PM, and I hope this could fit into your schedule as well. Please let me know if either day works for you, or if there is another time that might be more convenient.


Thank you for your understanding and for your dedication to Amelia’s education. I look forward to our conversation and to finding ways together to support her learning journey.


Warm regards,


Elizabeth Johnson


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